RPA in Sourcing and Procurement
RPA (Robotic Process Automation) drives efficiency, quality and execution speed in Sourcing & Procurement
RPA enhanced our customers' order fulfilment and sourcing efficiency
RPA in Sourcing & Procurement improves process quality and transparency, timeliness and increases speed. It enables better purchasing, stock availability and supplier management.
Automating our customer’s processes in sourcing lead to improved inventory management and cost savings. They were able to decrease the number of items in danger of shortage and ensure better component availability, which also reduced bottlenecks in production.
Benefits of RPA in Sourcing & Procurement
Improved data quality
Quality and accuracy are improved when data is updated faster and error-free.
Process transparency & standardization
RPA creates transparency in processes, detects exceptions and harmonizes procedures and information.
Increased speed and productivity
RPA speeds up processes and increases efficiency by removing manual work.
Higher cost savings
RPA produces immediate direct cost savings and RPA investment's payback time is usually a few months.
RPA use case examples in Sourcing
DEMAND PLANNING & STR
- Category analysis (volume, price, location, forecast etc.)
- Data aggregation
Supplier management
- Supplier performance management
- Contract management
- RFQ & offer screening
- Supplier details collection from supplier databases
Sourcing support
- Spend analytics, tail spend consolidations
- Market analysis & Benchmarking process
- Contract administration
- Risk management
RPA use case examples in Procurement
OPERATIONAL PURCHASING
- Requisition processing & review
- Purchase order processing & approvals
- Placing orders in supplier system
- Materials receipt and document recording and archiving
- Cost pool allocations
Procurement admin
- Reporting
- Performance & Compliance monitoring
- Reconcile purchase order, receipt and invoices
- Update and match delivery dates with orders
Account Payables & Other
- Supplier master data maintenance
- Invoice prcsessing & Payment
- Bill and Time & Expense auditing
- Catalogue management
- eProcurement activities
CASE: AUTOMATION IN A MULTINATIONAL MANUFACTURING COMPANY
A multinational manufacturing company with a strong focus in Continental Europe.
RPA was seen as the right tool for driving efficiency, quality and execution speed in the company’s core business and support functions. The company chose Sisua to help understand RPA’s potential in its functions, build RPA operating model and provide process automation as a service to scale RPA across the company.
“Stock shortage check for items” automation is in production. Main focus is in sourcing function, but will expand to other functions, such as Production planning and F&A. In the long term the company is interested in training its own business users to develop personal assistant –type task automations.
Automation of stock shortage items check decreases the number of items that are in danger of shortage and ensures better component availability, which reduces bottlenecks in production. 0,8 FTE will be released to more valuable tasks due to automation.
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